Interests

  • Black and Minority Ethnic Communities
  • Campaigning and Civic Responsibility
  • Community Engagement

Activities

  • Admin
  • Business and governance
  • Trusteeship and committee work

BVSC Board of Trustees are seeking a volunteer to support with minute taking at our quarterly Board meetings.

BVSC is a busy and exciting charity - everything we do is to strengthen our local Voluntary Community sector to be the best that they can be in supporting local Bexley residents and communities. Our members include organisations supporting a wide variety of community causes, from food banks to education, sport to domestic abuse.

Above - Our strategic outcomes

You may be interested in our Impact summary 2020 for a flavour of our work.

We are looking for someone with experience of taking formal minutes of Board or Committee meetings and could spare a few hours every three months to help us ensure the minutes of our meetings are of high quality, are an accurate record of the discussion and decisions made by Trustees.

Meetings are held four times a year (usually January, April, July and November) and are likely to be evening meetings (7-9pm), but the occasional daytime meeting may be held. Meetings typically last 2 hours.  There may be one additional extraordinary meeting per year – but this is not usual.  As well as attending the meetings to take minutes, you would be able to give some time to type up minutes and return them to the Operations Manager.

Duties

  • To take notes that accurately reflect the decisions and discussion that took place during meetings
  • Write up notes electronically so that information can be easily discerned, and communications are clear
  • Ensure that responsibilities and ownership are clearly indicated within the minutes
  • Distribute the minutes to Chief Executive Officer and Operations Manager

What skills do I need?

We are looking for someone with previous experience of formal minute taking, preferably for a Board or Committee.

You will have excellent writing skills and the confidence to input as a key person within the structure of Board meetings.

You will get the opportunity to be a part of a local charity that provides a highly valued support service to the voluntary and community sector in Bexley.

Travel expenses are paid.

If you are interested in helping to progress our cause, please submit a statement outlining why you are interested in the role and your experience of minute taking.

 

Interests

  • Black and Minority Ethnic Communities
  • Campaigning and Civic Responsibility
  • Community Engagement

Activities

  • Admin
  • Business and governance
  • Trusteeship and committee work

Details

  • Accessibility
  • DBS check required
  • Equal opportunities policy
  • Ongoing support; Health and Safety Policy
  • Suitable for under 18s
  • Training provided
    Background re health and safety and confidentiality
  • Volunteer induction
    See above
  • Written role description

When can I volunteer?

Start Date: 13/01/2021

End Date: 25/08/2022

Slot Mon Tue Wed Thu Fri Sat Sun
Morning Yes Yes Yes Yes Yes Yes Yes
Afternoon Yes Yes Yes Yes Yes Yes Yes
Evening Yes Yes Yes Yes Yes Yes Yes

Availability Details

Meetings are held four times a year (usually January, April, July and November) and are likely to be evening meetings (7-9pm), but the occasional daytime meeting may be held. Meetings typically last 2 hours. There may be one additional extraordinary meeting per year – but this is not usual. As well as attending the meetings to take minutes, you would be able to give some time to type up minutes and return them to the Operations Manager. Trustee meetings are usually held at our building - Crayford Manor House, but for now and most likely in future, will be held remotely by Zoom.

Location

This opportunity can be carried out whilst working from home.

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